Melanie

  De Jong

Melanie

  De Jong

Hey There, I’m Melanie! I am a former CPA turned personal finance blogger and mom of three. When you ‘Budget With Mel’, you’ll develop monthly budgets, cost-cutting tactics, and learn new behaviors and beliefs about money. It’s time you took the stress and confusion out of your personal finances.

Hey There, I’m Melanie! I am a former CPA turned personal finance blogger and mom of three. When you ‘Budget With Mel’, you’ll develop monthly budgets, cost-cutting tactics, and learn new behaviors and beliefs about money. It’s time you took the stress and confusion out of your personal finances.

Organize Your Finances with a Free Budget Calendar Template

Melanie DeJong • Jun 19, 2024

A personal budget is an essential tool in your financial planning toolbox. Think of your monthly budget as your roadmap to reaching your financial goals.


While it’s important to have a budget, sticking to the budget is equally important. After all, the plan does you no good if it doesn’t work.


When I first started budgeting, life was simple. We had two incomes, no kids, and we were working on paying off my student loan debt, so our budget consisted of essentials only. Setting up and maintaining our budget didn’t require much work.


Fast forward to now, we have one income and three little kids. Because of busyness and many more expenses to keep track of, utilizing a budget calendar has been a lifesaver for our family. Clearly laying out our income, upcoming purchases, social events, and financial goals helps us see the big picture and set up our family budget for the month. 


Maybe you’ve tried budgeting before and it never seems to stick, or maybe you’re a first-time budgeter looking for some guidance. Either way, it’s important to create a budget that works in tandem with your paycheck schedule, monthly bills, and other irregular and regular expenses.


One of the best ways to get a big-picture understanding of your finances and develop an effective money management systems is it to use a budget calendar. 

What is a Budget Calendar?

A budget calendar is simply a visual tool to aid in the budget creation and planning process. All that is required is a blank monthly calendar and a zero-based budget template.


The monthly calendar includes all events, paychecks, monthly bills and regular expenses, debt payments, and other financial obligations.


Seeing and visualizing where money needs to go—or be assigned—will aid in the budget creation process and is a great tool to navigate the month ahead with a better understanding of our financial situation.

Download the free monthly budget calendar

Why use a Budget Calendar?

Have you ever found yourself at the end of the month realizing there is more month than money left? Absent of a proper plan, this cycle continues, causing frustration and stress. Operating in this way creates chaos and disorder in our personal finances and can leave us feeling out of control – like everything happens to us—as opposed to us driving where our money is spent.


Regardless of your financial situation, being a wise steward of our incomes requires proper planning. How much money you make (or how little) is not a proper measure of financial health.


A family with a small income can be using their money more efficiently than a family with an abundance of money; the difference being one family (with the smaller income) has a plan, and the other does not.


A budget calendar is beneficial for many reasons: 


  • A budget calendar keeps you proactively involved in the budgeting process from start to finish. Utilize a budget calendar to keep track of your finances throughout the month, instead of totaling up spending at the end of the month and being uncertain where the budget got off track.
  • Allows for even cash flow through the month by planning what bills will be paid with which paycheck.
  • Reach financial goals faster as you plan for the month ahead. If you have a specific goal, use your calendar to write-in dates you can transfer money to your savings account.
  • Clearly lay out and understand your financial obligations. Just like writing appointments and social events on a calendar helps you feel more in control of our schedule, a budget calendar will help you feel more in control of your finances.


Think of a budget calendar as a visual representation of cash outflow for the month ahead. Just a quick glance at your calendar will help you put together your monthly budget in no time!

Free Monthly Calendar + Budget Calendar Templates

Before working out the mechanics of setting up your monthly budget calendar, you need a monthly budget template! I have multiple free printable budget templates to choose from:



These free printable monthly budget planners are free for personal use and can be printed/downloaded as many times as you’d like!

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How to Create a Budget Calendar

1. Paychecks

The first step is to estimate your monthly income and write your paycheck(s) on your budget calendar on your pay dates (or expected pay dates). When actual paychecks come in, update your budget and budget calendar for your actual income and actual dates.


If you’re paid weekly or biweekly, the paycheck budget method is a great way to organize your budget into a weekly budget. Read more about the paycheck budget method here.

2. Bills

Write your fixed expenses on the calendar – these are your regular expenses that don’t change month to month—mortgage/rent, internet, tv subscriptions, cell phones, etc.

3. Debt

 Include any debt payments on your budget calendar – car payments, student loan debt, credit card bills, etc.

4. Savings Goals

Many people make the mistake of having detailed financial goals, but determining they’ll figure out what’s left at the end of each month and put that towards their various goals. This doesn’t work for two reasons. One, there’s never anything left, and two, if there is, it is too tempting to use it for something else.


Determine how much you can set aside every month for various goals after setting up your zero-based budget. Then, set up an automatic transfer from your checking account to your savings and retirement accounts to discipline yourself to follow through with your goals. 


Finally, be sure to track your savings goals so you can see how much progress you make over time. Download my free savings tracker to get started!

5. Variable Expenses

Your budget calendar will inform your decisions for how much to budget for variable expenses. They don’t necessarily need to be put on the calendar unless they have a due date.


Variable expenses vary month to month, such as groceries, some utility bills, recreation and activities, gifts, and fuel. Although these expenses are not fixed in nature, they should still have a maximum budget amount. For example, if upon review of your last six months of bank statements you spent between $150-$250 on fuel, you might budget $200 for fuel.



If you review your budget calendar for the month ahead and have two family outings that will require driving a longer distance than normal, you might budget $300 for that month instead of $200. Just remember, the difference ($100) will have to come from somewhere. In other words, another budget category will have to be cut $100 to keep the budget balanced. This is a true zero-dollar budget.

6. Irregular Expenses

Like variable expenses, your budget calendar will help you plan for seasonal and irregular expenses, like home maintenance, car repairs and maintenance, registration dues and fees, extracurricular activities, etc.



Once you identify recurring irregular expenses, you can set up sinking funds for them. This way, they don’t sneak up on you and threaten to blow the budget.

7. Annual Budget Calendar

If it’s your first-time budgeting, simply use a budget calendar to help you create your budget for the next month.



After you get the hang of it, start making calendars for months ahead. One of the main advantages of a budget calendar is it allows you to identify upcoming expenses and plan for them, including annual expenses like Christmas.

Customizing Your Budget Calendar

Color Code

One of my favorite ways to organize my budget calendar is to color code the calendar so that I can quickly see all our pay dates, bills, and social events. However, you can color code in whatever way you want-- whatever works for your personality.

Digital Version

If you prefer a digital template over a written template, utilize this google sheets budget template to use alongside your free budget calendar!

Free googles sheets budget template. Download my microsoft excel and google sheets compatible budget sheet to start budgeting for beginners!

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